Regular Council

BE IT RESOLVED THAT : the Regular Council Meeting Agenda dated January 27, 2025 be adopted as printed and circulated with the following deletion under: Section 12. Closed Session: 12.5.1. Pitman’s Bay. 1-25

BE IT RESOLVED THAT : the following Council meeting minutes be adopted as printed and circulated: • Regular Meeting - December 9, 2024 • Planning Meeting - December 4, 2024 • Planning Meeting - January 15, 2025 2-25

BE IT RESOLVED THAT : the General Committee meeting minutes dated December 11, 2024 and the recommendations contained therein be adopted as printed and circulated, with the exception of recommendation GC138-24, to be pulled and voted on separately. 3-25

BE IT RESOLVED THAT: Recommendation GC138-24, approval of the installation of the Unity Circle Design, be postponed to the February 24, 2025, Council meeting to seek input and approval from the Accessibility Advisory Committee regarding the addition of an accessibility component in the “Inclusion” quadrant of the design. 4-25

BE IT RESOLVED THAT: the Accessibility Advisory Committee meeting minutes for December 17, 2024 and the recommendations contained therein be adopted as printed and circulated. 5-25

BE IT RESOLVED THAT: Staff be directed to proceed with issuing a competitive procurement for Realtor of Record Services for both residential and commercial properties as outlined in Report CORP-2025-14. 6-25

WHEREAS : Council directed staff to engage legal services to assist with the development of a letter of intent, with associated conditions to be addressed prior to the transfer of land to the Muskoka Community Land Trust (MCLT) and report back on the framework of the land donation, letter of intent, and any required agreements; AND WHEREAS : the Town's solicitor has no concerns with the terms of the proposal set out in the letter dated December 6, 2024 from the MCLT; NOW THEREFORE, BE IT RESOLVED THAT : Council agrees with the terms as set out in the Attachment #1 to Report DEV-2025-7, in principle; AND FURTHER THAT : Staff be directed to continue working with MCLT to address the conditions and terms as set out in Attachment #1, and report back. 7-25

BE IT RESOLVED THAT: the following be added at the end of the first paragraph: and include in the Court Order a statutory declaration declaring that the lands be dedicated and used for youth purposes in perpetuity; AND FURTHER THAT: the second paragraph be struck out.

BE IT RESOLVED THAT: Staff be directed to proceed with retaining legal counsel to apply to the Superior Court of Justice to obtain a Court Order to formally wind up the trust and relieve the Town of its obligation as trustee pursuant to the terms of the 1951 Agreement and include in the Court Order a statutory declaration declaring that the lands be dedicated and used for youth purposes in perpetuity; AND FURTHER THAT: the Mayor and the Clerk be authorized to execute all documents necessary to register the Court Order on title to the property. 9-25

BE IT RESOLVED THAT : By-laws Numbers 2025-2 to 2025-10 (inclusive) be reported as passed this 27th day of January, 2025: 9.1. By-law 2025-2 - Interim Tax Levy - 2025 9.2. By-law 2025-3 - Borrowing - 2025 9.3. By-law 2025-4 - BetterHomes Huntsville Home Retrofit Program 9.4. By-law 2025-5 - Deeming - Matravers 9.5. By-law 2025-6 - ORA Closure - 2152900 Ontario Inc. (Ross) 194 Clarkes Lane 9.6. By-law 2025-7 - Part Lot Control - Rayville Developments (Woodstream) Inc. 9.7. By-law 2025-8 - CPP - Randy Blain Construction Inc. - 200 Chaffey Township Road 9.8. By-law 2025-9 - Meadley/Wallace - 1032 Channel Road - Repeal and Replace 9.9. By-law 2025-10 - Amendment to Appointment By-law 2022-142 - Library Representatives 10-25

WHEREAS: the District Municipality of Muskoka (DOM) has requested an exemption to the Town’s half loads by-law to continue with the infrastructure network upgrades to the Mountview Wastewater Treatment Plant site to mitigate risks associated with cost overruns, project schedule delays and summer traffic congestion; NOW THEREFORE, BE IT RESOLVED THAT: Council approve an exemption to Town of Huntsville By-law 2020-83, Reduced Load Periods for Certain Town Roads, to permit the DOM and / or its hired contractor to travel on the following restricted roads during the 2025 reduced load period: Mountview Avenue (Entire roadway); Church Street (From Mountview Avenue to Main Street East); Mill Street (From Church Street to Fairy Avenue); Fairy Avenue (From Mill Street to Main Street East/King William Street); AND FURTHER THAT: staff enter into a Road Maintenance Agreement with the DOM to the satisfaction of the Director of Operations, and to include the following provisions by the DOM: The performance of road maintenance and repairs pertaining to the asphalt condition of the affected roads during the 2025 half load season, meeting the minimum maintenance standards at full expense to the DOM; The framework of responsibilities for future road reconstruction, should it be necessary, following the completion of the half-load season at full expense to DOM. 11-25

WHEREAS: Council approved a Physician Incentive Program on May 27, 2024 through resolution 91-24; AND WHEREAS: the Physician Incentive Program includes financial and in-kind incentives to attract family physicians to Huntsville; AND WHEREAS: the Town of Huntsville, through the Physician Recruitment Program, has worked with multiple doctors regarding relocation to the Community; AND WHEREAS: several local businesses are currently contributing in-kind incentives toward a Physician Community-Supported Incentive Package; AND WHEREAS: several local businesses have expressed interest in providing additional financial contributions to attract and retain physicians; NOW THEREFORE, BE IT RESOLVED THAT: Staff be authorized to work with local businesses to facilitate contributions toward the Physician Community-Supported Incentive Package; AND FURTHER THAT: The local businesses provide written conditions of the contribution(s) to the satisfaction of the Director of Corporate and Community Strategy; AND FURTHER THAT: Funds collected from local businesses be released in accordance with the conditions of the contribution(s). 12-25

BE IT RESOLVED THAT: The next portion of the meeting be closed to the public commencing now at 7:22 p.m. for the purpose of considering the following matters under section 239(2) of the Municipal Act, 2001 : Subsection 13-25 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board: 12.2.1. Confidential Report DEV-2025-8 – Townline Development Holding Inc. - OLT Case No. OLT-24-001206 (b) personal matters about an identifiable individual, including municipal or local board employees; 12.3.1. Confidential report CORP-2025-1 - Integrity Commissioner - Extension of Contract 12.3.2. Chief Administrative Officer - Mid-Term Performance Review (b) personal matters about an identifiable individual, including municipal or local board employees; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; 12.4.1. Confidential Report HR-2025-1

BE IT RESOLVED THAT : the Ontario Land Tribunal (OLT) be advised that the Town of Huntsville will be participating in Case No. OLT-24-001206; AND FURTHER THAT : staff be authorized to engage legal counsel; AND FURTHER THAT : costs associated with this appeal be funded from the Reserve-Ontario Land Tribunal. 19-25

BE IT RESOLVED THAT : the Mayor and Clerk be authorized to execute an extension of the current agreement between The Corporation of the Town of Huntsville and Suzanne Craig for Integrity Commissioner services for an additional four years (2025-2029) as outlined in Confidential Report CORP-2025-1. 20-25

BE IT RESOLVED THAT: the recommendation contained within Confidential Report HR-2025-1 be adopted. 21-25

BE IT RESOLVED THAT : Confirmation By-law 2025-11 be received and passed this 27th day of January, 2025. 22-25

BE IT RESOLVED THAT: We do now adjourn at 8:39 p.m. 23-25