General Committee

WHEREAS: the Town of Huntsville owns and operates facilities at 37 Main Street East, Huntsville, known as the Civic Centre; AND WHEREAS: the Town of Huntsville and Huntsville Art Society wish to enter into an agreement for the use of Partners Hall and the Council Chamber Wall Space at the Civic Centre for the purpose of displaying HAS members' artwork; NOW THEREFORE IT IS RECOMMENDED THAT: the Town of Huntsville enter into an agreement with the Huntsville Art Society to establish the terms and conditions for the display of artwork in Partners Hall and Council Chamber effective January 1, 2027, to December 31, 2030, as outlined in Report CS-2026-7; AND FURTHER THAT: the Manager of Recreation, Culture and Heritage and Theatre Manager be authorized to sign the necessary documentation; AND FURTHER THAT: the 2027 Town Operating Budget reflect the financial impacts outlined in Report CS-2026-7.

IT IS RECOMMENDED THAT : report number CORP-2026-42 – Application RC/05/2026 – Vanderveer – 1472 and 1480 Muskoka Road 10 be postponed for staff to report back on options to split the abutting road allowance/town lands between 1472 and 1494 Muskoka Road 10 conditional on staff obtaining a legal opinion confirming that the subject lands may be conveyed, having regard to the provisions contained in the 1923 deed conveying the lands to the municipality for “its sole and only use forever”.

FitzGerald IT IS RECOMMENDED THAT: the following be struck out of paragraph 1: “the entirety of the abutting unopened road allowance” and be replaced with : “Part 2 on the draft Reference Plan” AND FURTHER THAT: paragraphs 2 and 3 be struck out.

FitzGerald IT IS RECOMMENDED THAT: Application RC/09/2026 - Cantelon - 1686 Aspdin Road receive PRELIMINARY approval in accordance with Section 8.8 of the Permanent Highway Closure Policy (DEVELOPMENT-11) for the closure of Part 2 on the draft Reference Plan; AND FURTHER THAT: appropriate easement and/or right-of-way rights be established to ensure continued access to benefitting properties; AND FURTHER THAT: the Mayor and Clerk be authorized to sign the necessary documentation pertaining to the closure and sale of the Highway.

THAT: the following be added after CORP-2026-49 in paragraph 1: “with the removal of section 4.5.2. in the Staff Expense Policy and 6.4.2. in the Council Expense Policy”.

IT IS RECOMMENDED THAT: the motion be substituted for the following: IT IS RECOMMENDED THAT: Committee approve the draft Council Expense Policy and the draft Staff Expense Policy attached as Appendices I and II to Report CORP-2026-49, subject to the following amendment: The Flat Rate (Per Diem) Method of meal reimbursement be removed from both policies, and Schedule 1 – Meal Allowances be retained in both policies as the maximum reimbursement limits for actual meal expenses supported by original itemized receipts. AND FURTHER THAT: both policies to take effect on November 15, 2026; AND FURTHER THAT: all previous versions of these policies be repealed effective November 15, 2026; AND FURTHER THAT: staff be directed to prepare an amendment to Council Remuneration By-law 2025-78 for Council’s consideration at the next meeting.

IT IS RECOMMENDED THAT: the motion removing sections 4.5.2 and 6.4.2 of the policy be reconsidered.

THAT: the words “removal of section” be struck out; AND FURTHER THAT: after words “with the” include the following: “addition of “Should an attending member/staff not be able to attend a meal(s) included in the conference, an itemized receipt can be submitted for consideration of payment.”

THAT: Committee approve the following draft policies attached as Appendices I and II to Report CORP-2026-49, with the addition of “Should an attending member/staff not be able to attend a meal(s) included in the conference, an itemized receipt can be submitted for consideration of payment” to 4.5.2 in the staff expense policy and 6.4.2. in the Council Expense Policy, with both policies to take effect on November 15, 2026: Council Expense Policy Staff Expense Policy AND FURTHER THAT: all previous versions of these policies to be repealed effective November 15, 2026; AND FURTHER THAT: staff be directed to prepare an amendment to Council Remuneration By-law 2025-78 for consideration at the next Council meeting.

WHEREAS: Committee received a deputation from Community Living Huntsville requesting flexible, inclusive employment opportunities for the youth employment program be considered in the Mayor’s Draft 2027 budget; NOW THEREFORE, IT IS RECOMMENDED THAT: staff report back on options for including the Community Living youth employment program in the Mayor’s Draft 2027 budget.

IT IS RECOMMENDED THAT: Report DEV-2026-47 be postponed until September General Committee to allow staff additional time to consult with all vehicle for hire providers.

IT IS RECOMMENDED THAT: We do now adjourn at 2:12 p.m.